The Halkin Partnership Ltd is committed to protecting the privacy of third parties (including its clients and all visitors to the website www.halkinpartnership.com (the “Website”)). Please read the following Privacy Statement which explains how we use and protect your information.
We endeavour to ensure that all information from which you can be identified (“Personal Information”) provided to, or otherwise obtained by, us is handled in accordance with the EU General Data Protection Regulation and all similar or related legislation (the “Data Protection Legislation”). You can be assured that your Personal Information will only be used by The Halkin Partnership Ltd in accordance with this Statement.
By visiting, contacting us and/or engaging with us, whether through the Website or otherwise, you acknowledge that we may collect, use and transfer your Personal Information as set out in this Statement. This Privacy Statement applies to any third parties whose Personal Information we collect or receive, including but not limited to: (i) members, employees or representatives of a firm or corporate entity that instructs us to search for applicants for a particular role at that firm or corporate entity, or to which we otherwise pass details of a candidate or job applicant (“Clients”); and (ii) the individuals whose details we provide to Clients in relation to their potential engagement or employment by such Clients (“Candidates”).
The Halkin Partnership Ltd reserves the right to change this Privacy Statement from time to time and you should therefore check this page frequently to ensure that you are happy with any changes. If you do not agree to any changes that we make, you should not use or access (or continue to use or access) the Website and/or our services.
In this Privacy Statement, “Halkin”, “we”, “us” and “our”, refer to The Halkin Partnership Limited, registered in England & Wales with registered office Cambridge House, 16 High Street, Saffron Walden, Essex, CB10 1AX and our company registration number is 06694518.
For the purposes of the Data Protection Legislation, we are deemed to be the “data controller” in respect of any Personal Information that you provide to us or we otherwise obtain about you.
This Privacy Statement covers:
1. Personal Information that we collect from you
2. Sensitive Personal Information
3. Personal Information that we receive from other sources
4. What we do with your Personal Information
5. How we share your Personal Information
6. Our security and data retention measures, and any transfers we make outside of the EEA
7. Your rights
1 Personal Information that we collect from you
When you engage with us (e.g. by registering with us as a Client, appointing us to source a Candidate for a particular role, providing us with information in relation to a role (including where Candidates provide us with their details in the process of being considered for, or searching for, a role), sending us emails, contacting us via telephone or email or visiting the Website), you may provide Personal Information about yourself including your name and contact details (e.g. your email address and telephone number), your job title and CV.
Some of this information is collected and processed so we can perform a contract with you, some for the purpose of legal compliance and some for the purposes of our legitimate business interests.
2 Sensitive Personal Information
“Sensitive Personal Information” is Personal Information concerning an individual’s (i) racial or ethnic origin, (ii) political opinions, (iii) religious beliefs or other beliefs of a similar nature, (iv) membership of a trade union, (v) physical or mental health or condition, (vi) sexual life or orientation, (vii) commission or alleged commission of any offence or any proceedings for any offence committed or alleged to have been committed by him/her, the disposal of such proceedings or the sentence of any court in such proceedings.
You may provide us with Sensitive Personal Information from time to time in connection with our provision of services to you, such as where you apply for a role with a Client, or otherwise. In such cases, the provision of this information is entirely voluntary and subject to your express consent, however, we may be unable to carry out some activities necessary to process your application, instructions or other requests without the provision of such information. For example, we may be unable to process your application for particular roles. We will use any Sensitive Personal Information in accordance with the consent you have given and, where necessary, we may also process such information in the establishment, exercise or defence of legal claims.
Where we do receive Sensitive Personal Information, we shall endeavour to only process this information to the extent strictly necessary and we will only keep such information for as long as strictly necessary in order to comply with our obligations under the law.
3 Personal Information that we receive from other sources
We may receive information from third parties who collect Personal Information from you and pass it on to us. Where this is the case the third party is responsible for obtaining the relevant consents from you to ensure you are happy with the ways in which your Personal Information will be used, but once we are holding it, we will only handle it in accordance with this Privacy Statement.
4 What we do with your Personal Information
We will only use your Personal Information in order to (a) supply the services you (or another individual on your behalf) have requested and correspond with you, (b) provide support to you in respect of these services, (c) improve our services, (d) comply with our own legal obligations, (e) where relevant, process your application for employment (for example, where you apply for a role with us) and (e) for our internal business processes.
Where we are permitted to do so because of our legitimate business interests, we may use your Personal Information to let you know about job openings that may be of interest to you. If you would prefer not to receive such communications from us, you may opt out of these emails by following the unsubscribe instructions outlined in the email.
If you change your mind about us using your Personal Information in the ways described in this Privacy Statement, you can let us know by contacting us at firstname.lastname@example.org
How we share your Personal Information
Where it is necessary for the performance of our contract with you or for our internal business processes, we may share your Personal Information with our suppliers, contractors and/or third party partners. For example, where you are a Candidate we will share your Personal Information, such as your CV, with Clients, in relation to roles that may be of interest to you.
If our business enters into a joint venture with, purchases or is sold to or merges with another business entity, your Personal Information may be disclosed or transferred to the purchaser, our new business partners or owners or their advisors.
In addition, it may be necessary to disclose your Personal Information if we are under a duty to disclose your Personal Information in order to comply with any legal obligation, enforce an agreement, or protect the rights, property, or safety of The Halkin Partnership Ltd and our contractors, directors, employees or other personnel. This includes exchanging information with other companies and organisations for the purposes of fraud protection and prevention.
5 Our security and data retention measures, and any transfers we make outside of the EEA
The Personal Information you provide to us will be transferred to and stored securely on our servers in the UK and we take steps to protect your Personal Information from unauthorised access and against unlawful processing, accidental loss, destruction and damage.
We will only keep your Personal Information for as long as we reasonably require and, in any event, only for as long as the Data Protection Legislation allows.
In processing your Personal Information, it may be necessary for us to transfer your Personal Information outside the European Economic Area (“EEA”). It may also be accessed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, the provision of support services. We will take all steps reasonably necessary to ensure that your Personal Information is treated securely and in accordance with this Privacy Statement and the Data Protection Legislation when it is processed in, or other accessed from, a location outside the EEA. This means that we will only transfer your Personal Information to third parties outside the EEA if (i) you have explicitly consented to such a transfer; (ii) that third party (a) is situated in a country that has been confirmed by the European Commission to provide adequate protection to Personal Information, or (b) has agreed (by way of written contract) to provide all protections to your Personal Information as required by the Data Protection Legislation; or (iii) where we otherwise have a legal basis for doing so. Where any transfer takes place under a written contract, you have the right to request a copy of that contract and may do so by contacting us at email@example.com For the avoidance of doubt, in the event that the UK is no longer a part of the EEA, references in this paragraph to the EEA shall mean the EEA and the UK.
By submitting your Personal Information to us, you acknowledge this transfer, storing or processing of your Personal Information.
6 Your rights
You have the right to ask us not to process your Personal Information for marketing or research purposes.
You are entitled to know some details about the Personal Information we hold about you and how that information is processed. If you would like to request this, please contact us at firstname.lastname@example.org and we will provide you with the information to which you are entitled.
You can also ask us to: (a) make any changes to ensure that any Personal Information we hold about you is accurate and up to date; (b) erase or stop processing any Personal Information we hold about you where there is no longer a legal ground for us to hold it; or (c) in some circumstances, transfer any information we hold about you to a specified third party. If you wish to exercise any of these rights, please contact us at email@example.com
Unless otherwise instructed by you, we will retain your Personal Information for only as long as we require for the purposes for which it was collected. Once the relevant purpose has been satisfied, we will securely delete or anonymise your Personal Information unless we are required to retain a copy of such information under applicable law.
Should you have any queries or complaints in relation to how we use your Personal Information, please contact us at firstname.lastname@example.org Should you wish to take any complaints or queries further, you have the right to contact the Information Commissioner’s Office regarding such issues.